Faahfaaahinta HALKAN Riix ama hoos arag. Arjida HALKAN RIIX oo isla bogga ka buuxi.
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Human Resources/Administration Officer – Galkayo
Description
SCOPE OF WORK:
Under the supervision of the Field Coordinator of Galkacyo, the HR/Admin officer will support and be the focal person in various HR and admin functions for IRC Somalia Galkacyo field office, such as ensuring adherence to all personnel policies; recruitment, orientation and training for newly recruited staff and overall office administration.
The HR/Admin officer participates in maintaining and reviewing all administrative and human resource systems and procedures. S/he will ensure uniform compliance with policies and procedures at all sites and provides technical support to field based HR/Admin staff.
SPECIFIC RESPONSIBILITIES
Implementation of policies in Galkacyo field office. Assist the FC and the senior HR/Admin officer in developing and reviewing policies/ guidelines for further presentation to the DDO/CD
Ensure proper and adequate understanding of Somalia labor laws and IRC’s obligations and advice the FC on the same
Manage recruitment process under the field office level including review of CVs and short listing and ensure that all recruitment has passed through reference checks, timely job offer and proper orientations for newly hired staff
Monitor and ensure the timely preparation and payment of payroll for the MDO seconded staffs, back pay, severance and other related pays due to staff
Monitor and ensure that all personnel documents are updated and maintained in the personnel files at the field office
Ensure all staffs in Galkacyo have completed personnel files
Ensure all employees database is maintained and updated
Maintain up to date leave records for staff
Follow up and ensure to conduct exit interviews for exiting national/ expat staff and maintain copies on the file
Monitor and coordinate timely contract renewals, preparation of ID cards, hiring and termination letters
Overall responsibility for office administration ensuring smooth functioning of the office and portrayal of professionalism- cleanliness, staff attendance, management of visitors
Management of the guest house use, maintaining a record of all guests and ensuring sufficient stocking of guest house supplies
Follow up timely procurement of office supplies and monitor reconciliation of office supplies with the warehouse report from logistics
Assist in purchasing and selecting staff gifts, organizing fare well parties etc
REQUIREMENTS:
University Degree/College diploma in Management, Business Administration with focus on human resource management and office administration
At least 3 years experience with an INGO in similar roles
Strong organizational skills, ability to operate professionally and at a pace that assists in fast tracking various HR processes and decisions
Ability to manage demanding workload and problem solving
Excellent computer skills, especially word, excel and power point
Excellent in English and Somali both speaking & writing
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