Hargeysa | Garoowe: Fursad Shaqo ACTED – Camp Coordinator and Camp Management Technical Coordinator

Position profile

1. Camp Coordination and Management
1.1. Planning and Strategy Development
a) Ensure collaboration with the relevant CCCM actors in the planning, development of sites, ensuring that site designs support protection and assistance of men, women, boys and girls;
b) Ensure regular site needs assessment and gap analysis are conducted with all CCCM stakeholders in the camps;
c) Map and track “who is doing what, where, when”;
d) Map out the operational requirements for the response within displacement sites, and identify and establish (where necessary) standards and guidelines that facilitate interoperability to ensure that activities are carried out;
e) Develop and update agreed response strategies for the camps, including “exit”/transition strategy for site closures and action plans for the cluster and ensuring that these are adequately reflected in overall country strategies, such as the Consolidated Appeal Process
f) Support Camp Managers to conduct contingency planning based on worst-case and most likely scenarios in terms of population movements;
g) Support the development and maintenance of a coherent CCCM strategy across the camps.
1.2. Technical CCCM Leadership
a) Promote harmonization of approaches and methodologies across the different camp sites by developing and monitoring use of common tools (in close coordination with the CCCM Cluster), as well as creating opportunities for experience sharing and learning;
b) Adapt relevant policies, guidelines and technical standards to the context of the crisi ;
c) Ensure that the responses is in line with existing policy guidance, technical standards and relevant government human rights legal obligations;
d) Provide technical support and capacity building to Camp Managers and other CCCM staff on a regular basis;
e) Disseminate CCCM tools, research, best practices and lessons learned internally and externally through publications, networks, working groups, events, and conferences;
f) Brief Camp Managers about main CCCM issues, and updating them on a regular basis;
1.3. Protection
a) Facilitate the provision of security and law enforcement by the national/local authorities and other relevant actors such as civilian police components of peacekeeping missions, as well as through the establishment of site watch teams (if necessary in cooperation with the national sector lead for protection) in the camps;
b) Organize and facilitate the participation of the affected population in site governance and community mobilization, with particular emphasis on women’s decision-making role and on persons with specific needs (such as the elderly and the physically-challenged);
1.4. National/local authorities, State institutions, local civil society and other relevant actors
a) Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them;
b) Promote the capacity building of relevant authorities, where deemed necessary;
1.5. Coordination
c) Establish appropriate links with national and local authorities, State institutions, local civil society and other relevant actors (e.g. peacekeeping forces) to maintain appropriate coordination and information exchange with them;
d) Promote the capacity building of relevant authorities, where deemed necessary.

2. Administrative and Operational Management of CCCM Project Implementation
2.1. Finance
a) Review the BFU(s) to avoid under/over spending
b) Ensure accurate budget forecasting and expense planning
2.2. Logistics
a) Contribute to the development of project procurement plans
b) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
c) Ensure timely procurement and adherence to rules of origin and nationality
2.3. Administration/HR
a) Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
b) Proactively support Camp Managers and Area Coordinators to adapt the project staffing structure to needs and funding
c) Ensure regular performance appraisal and career management of project teams
d) Ensure a positive working environment and good team dynamics
e) Manage interpersonal conflicts
f) Ensure capacity building among project staff
2.4. Transparency/Compliance
a) Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures
b) Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures
2.5. Security
a) Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs
b) Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly
2.6. Implementing Partners (if any)
a) Support the FLATS team and Camp Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required
b) Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner
c) In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans
d) Oversee the development of capacity building framework and action plans with full participation of partners
e) Ensure partners provide all project documents required by ACTED and its donors in a timely manner and according to ACTED standards.